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Category archives: Scoring & Analysis

Domain Experts for RFP Evaluation

Last update on July 13, 2014.

Larger RFP projects often feature a team of evaluators working together on the analysis of vendors' responses. Work will generally be divided according to the specific skills and knowledge of each evaluator.

For example, an IT RFP might contain the following sections, allocated to the users indicated:

SectionEvaluator
1. Company Financial Strength Bob
2. Product Functionality Alice
3. Deployment & Integration Fabricio
4. Support Options Fabricio
5. Pricing Bob

Alice, an IT consultant, is an expert on the functional characteristics of this product category. So she is the ideal candidate to assess vendors in this section of the RFP.

But ...

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How To Evaluate RFP Responses

Last update on March 5, 2015.

"Survival of the fittest" is the best known distillation of Darwin's theory of evolution. Although the phrase was coined by someone else (Herbert Spencer), Darwin liked it, and thought it a better summary of his theory than "natural selection". He was concerned that the word "selection" implied some sort of divine agency at work.

One hundred and fifty years later the common usage of these terms has changed. Modern readers are much less likely to assume divine agency in anything. Our understanding of "the fittest" is now also very different. Darwin used the word fit in sense of "this ...

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Finding Key Differentiators when Scoring RFP Questions

Last update on March 12, 2014.

When running a big RFP, it's very easy to become lost in the vendor and scoring information that is accumulated. SupplierSelect works to develop new tools to help manage this information. A recently developed report helps to drill down to the questions that most differentiate vendors responses.

A strong RFP should ask enough questions to permit the buyer to identify the best vendor for their requirements. How many questions this is depends on the complexity of the good or service being sourced. Many of SupplierSelect's customers issue RFPs with over 500 questions. Answers from all vendors are scored ...

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RFP Answers Comparison Reports

Last update on March 12, 2014.

Answer Reports enable RFP authors to create reports which collate vendor data. Individual data points can be picked from RFP questions to create a compact report for side by side comparison of vendor responses.

Document vs Data Perspectives

SupplierSelect questionnaires are designed as a document which organizes questions into a hierarchy of sections and sub sections. Questions can be richly structured with multiple fields - text, multiple choice, grids etc. This perspective is convenient for working with the resulting RFP as a single cohesive document - delivered in web, MS Word or PDF formats. However, RFP responses often contain data which is ...

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RFP Scoring Analysis with Excel Pivot Tables

Last update on March 12, 2014.

Scoring data from RFP / RFx projects is used in different ways by different organizations. It can be statistically manipulated, analyzed or used to produce charts and reports. To facilitate these activities SupplierSelect provides a way of exporting scoring data for maximum flexibility. This is the "Raw Data Export" report reached under Project -> Reports using the "Raw Data" link under "Analysis". This article describes using Excel's Pivot Table functionality to analyze data thus exported. The screenshot below shows how the  sample dataset appears when it is first loaded in Excel:

Screenshot of CVS Raw Data in Excel

Note that to follow the steps in this article you ...

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Calculating Total Weighted Scores for RFx Responses

Last update on Oct. 14, 2013.

Some questions and sections in an RFx survey or questionnaire are more important than others. This relative importance should be reflected when total scores are calculated for the vendors being assessed. SupplierSelect allows evaluators to set weights for both questions and sections, and can then calculate weighted totals using one of two possible scoring formulas.

In SupplierSelect, all questions are scored on the same scale (1-10 by default). Each question is then given a weighting which can be any positive whole number. By default, the weighting for a question is 1. Most questionnaires are organised into a structure of sections ...

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Scoring Vendors' Responses Offline With Excel

Last update on March 12, 2014.

Many evaluators find it convenient to read respondent's answers offline, on paper, noting the scores as they go. Then they need to get the scores back into SupplierSelect. Web pages are not very convenient for data entry of this sort, so we've introduced the ability to key in scores to an Excel spreadsheet which can then be uploaded to SupplierSelect, and the scores saved.

This screenshots show the format of the scoring spreadsheet which can be downloaded from SupplierSelect for offline completion.

Screenshot of Offline Scoring with Excel

This functionality is found under the "Score Offline" link under "Project" in the tree menu on ...

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