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Category archives: Evaluators

Collaborate with Vendors to Maintain Reference Data

Last update on Jan. 30, 2017.

Reference Projects enables vendor and buyers to build a set of reference information free from the restrictions of the standard tendering or RFx process.

Problems with the RFx Process

The traditional RFx cycle involves the buyer requesting a bunch of information from vendors, and providing a deadline by which they must submit the information.This workflow is ideal for projects where the buyer will only request information from the vendor once - such as awarding a specific contract. But in many cases it will be necessary to request the same information repeatedly, e.g.

  • A periodic review of vendors, such a ...

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Configurable "From" address for email notifications

Last update on March 12, 2014.

SupplierSelect sends email notifications for significant events such as an invitation to respond being sent from a buyer to bidder. Previously, all email notifications sent by SupplierSelect came from a system email address (system@supplierselect.com). This occasionally causes problems, such as when the recipient is on holiday, and an automated out of office reply is sent.

SupplierSelect now supports per Project configuration of the "From" field to be used by email notifications. This a new mandatory field in "Project Details". It can be changed at any time, even after a Project is published.

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Article on Government Procurement Transparency

Last update on March 14, 2014.

A prominent Procurement industry blog recently contacted SupplierSelect to see if we could contribute an article about public sector procurement transparency and how eSourcing software can help to make procurement processes more transparent. The article has just been published here:

http://procureinsights.wordpress.com

This article refers to the benefits of using eTendering and eRFX software generally, and is not specifically about using SupplierSelect. It draws on some of the lessons we've learnt from working with government organisations in the UK, Canada and especially New Zealand.

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eSourcing software in Public Sector Tendering

Last update on March 14, 2014.

This describes some of the ways in which web based software can help public sector organisations comply with common regulations. This article draws upon our experience of working with public sector organisations in Canada, New Zealand and the United Kingdom to provide some ideas for how to use eSourcing and eRFX software in public sector tenders.

Background

Public sector organisations face unusual challenges when evaluating and selecting a vendor for a major contract. By definition, the number of "stakeholders" in a public sector tender is vast - potentially all taxpayers can claim to be an interested party. All these stakeholders want ...

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Easier Ways to Create RFx Questionnaires and Surveys

Last update on March 12, 2014.

Running an RFP / RFx project through SupplierSelect involves evaluating vendors or suppliers through the use of surveys or questionnaires. Building a questionnaire for the first time - designing the questions, creating sections and subsections is perhaps the most time consuming aspect of using SupplierSelect. This article describes some of the features designed to make this process a little easier.


The Questionnaire Tree


The fundamental control for designing questionnaires is the questionnaire tree in edit mode, as seen when the Project is in Draft status. Links at the top of the tree provide functions to create, edit, move and delete questions or ...

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Calculating Total Weighted Scores for RFx Responses

Last update on Oct. 14, 2013.

Some questions and sections in an RFx survey or questionnaire are more important than others. This relative importance should be reflected when total scores are calculated for the vendors being assessed. SupplierSelect allows evaluators to set weights for both questions and sections, and can then calculate weighted totals using one of two possible scoring formulas.

In SupplierSelect, all questions are scored on the same scale (1-10 by default). Each question is then given a weighting which can be any positive whole number. By default, the weighting for a question is 1. Most questionnaires are organised into a structure of sections ...

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Integrated Charting

Last update on Oct. 14, 2013.

New charting functionality has been added to SupplierSelect. This shows a horizontal bar chart which displays weighted scores by respondent for any point within the questionnaire: Section, Sub-Section or Question. If multiple scoring or weighting sets have been configured, these can be picked in the top drop down lists.

These charts can be viewed by selected the "Analysis" tab from the questionnaire browsing pages (reached by selected the questionnaire tree on the right after loading a project).

Screenshot of Charting

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New Tools For Adjusting Weightings

Last update on Oct. 14, 2013.

Assigning weightings to a complex questionnaire is always a fiddly business. Until now, SupplierSelect provided either very detailed control (over questions), or very high level control (using the graphical percentage tool). With the latest release of SupplierSelect it is possible to edit weightings at any level of the questionnaire.

A new tab has been added to the questionnaire pages inside Project - "Weighting".

Screenshot Showing Weighting

Like other questionnaire pages, this displays information relevant to the position currently selected in the questionnaire tree menu. If you click a section containing question, it lists all the questions in that section, and enables you to either ...

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Scoring Comparisons & Benchmark Issues

Last update on Oct. 14, 2013.

Re-using the same questionnaires can bring great efficiencies with SupplierSelect. Respondents can import and edit a previous set of responses, and scores are silently copied at the same time. This means that scoring a response become an exercise in exception processing - you only read/score what has changed. But scoring like this can lead to inconsistencies because the comparison is against the project of respondent's choosing (ie the response they imported from). SupplierSelect addresses this problem with a new feature: Benchmark Issues.

Benchmark Issues allow the evaluator to associate a "benchmark" response with any previous response from that respondent ...

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Redesigned Evaluator's home page

Last update on Oct. 14, 2013.

A new look home page for Evaluator users is going to be released on SupplierSelect in the next couple of weeks:

Buyer Home Page

Previously, the default page after logging in was the big list of projects. However, we're weren't happy with that for a number of reasons:


  1. Most evaluators work on only one or two projects at the same time - they don't need a huge list of projects every time they login.

  2. Projects go through stages. After all responses are in, users don't want to edit the title or change question text. So we wanted to provide links ...

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