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Author archives: Patrick Dobbs

Collaborate with Vendors to Maintain Reference Data

Last update on Jan. 30, 2017.

Reference Projects enables vendor and buyers to build a set of reference information free from the restrictions of the standard tendering or RFx process.

Problems with the RFx Process

The traditional RFx cycle involves the buyer requesting a bunch of information from vendors, and providing a deadline by which they must submit the information.This workflow is ideal for projects where the buyer will only request information from the vendor once - such as awarding a specific contract. But in many cases it will be necessary to request the same information repeatedly, e.g.

  • A periodic review of vendors, such a ...

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Intercontinental Hotel Group uses SupplierSelect RFP software to enforce brand standards

Last update on March 12, 2014.

Intercontinental Hotel Group Logo

Intercontinental Hotel Group has been using SupplierSelect since 2007 to manage RFPs across all the procurement categories that luxury hotels require. In this article, Richard Tan, Director of Procurement Asia Pacific, describes how SupplierSelect helps not only with managing with RFPs and tenders efficiently, but also with achieving the brand consistency that is central to the group's success.

Intercontinental Hotel Group (IHG) is the world's largest Hotel group by number of rooms. It manages over 4,500 hotels and over 650,000 beds. These hotels are grouped by brand - Crowne Plaza, Holiday Inn, Holiday Inn Express and Intercontinental ...

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Configurable "From" address for email notifications

Last update on March 12, 2014.

SupplierSelect sends email notifications for significant events such as an invitation to respond being sent from a buyer to bidder. Previously, all email notifications sent by SupplierSelect came from a system email address (system@supplierselect.com). This occasionally causes problems, such as when the recipient is on holiday, and an automated out of office reply is sent.

SupplierSelect now supports per Project configuration of the "From" field to be used by email notifications. This a new mandatory field in "Project Details". It can be changed at any time, even after a Project is published.

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Email Notifications for RFP Response Workflow Mode

Last update on March 12, 2014.

Respondents answering an RFP in SupplierSelect may elect to enable "Workflow" for the given project. Doing so provides an alternative task-centric view of an RFP response in which sections or questions can be allocated to different users for update / review / approval etc. This has been available since 2007 and is described more fully here:

http://news.supplierselect.com/2007/08/22/team-working-for-respondents-suppliers/

This has proved to be a very important feature for larger organisations who respond to dozens of big RFPs per year via SupplierSelect. Based on feedback from these groups we've now added support for email notifications and ...

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Article on Government Procurement Transparency

Last update on March 14, 2014.

A prominent Procurement industry blog recently contacted SupplierSelect to see if we could contribute an article about public sector procurement transparency and how eSourcing software can help to make procurement processes more transparent. The article has just been published here:

http://procureinsights.wordpress.com

This article refers to the benefits of using eTendering and eRFX software generally, and is not specifically about using SupplierSelect. It draws on some of the lessons we've learnt from working with government organisations in the UK, Canada and especially New Zealand.

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Proposal Writing & Tendering Training - UK

Last update on Oct. 14, 2013.

SupplierSelect is very excited to have begun working with leading tender consultants, Tony Zemaitis Associates. In addition to help with traditional tenders, they will be offering training and hands-on support for sales teams in e-tendering and electronic RFP management, using SupplierSelect as their training environment. Tony Zemaitis are particularly experienced in working with public sector tenders in the European Union.

SupplierSelect provides a number of features to help Suppliers manage their RFP responses online, and we are delighted that our supplier users will now be able to benefit from training provided by Tony Zemaitis Associates.

http://www.zemaitis-uk.com/

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Auto Save RFP Answers

Last update on Oct. 14, 2013.

Answering a long RFP is a time consuming business. To make life easier for suppliers or vendors responding to RFx questionnaires, SupplierSelect is introducing a new feature which automatically saves answers as they are input, without having to submit a form and wait for the page to reload. This allows users to view a full page of all questions in a section, inputting answers, and having the new information saved each time they move between fields.

Currently, this feature is only available when proposal team Workflow is not enabled. Autosave answering will be integrated with workflow response management in a ...

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Easier Ways to Create RFx Questionnaires and Surveys

Last update on March 12, 2014.

Running an RFP / RFx project through SupplierSelect involves evaluating vendors or suppliers through the use of surveys or questionnaires. Building a questionnaire for the first time - designing the questions, creating sections and subsections is perhaps the most time consuming aspect of using SupplierSelect. This article describes some of the features designed to make this process a little easier.


The Questionnaire Tree


The fundamental control for designing questionnaires is the questionnaire tree in edit mode, as seen when the Project is in Draft status. Links at the top of the tree provide functions to create, edit, move and delete questions or ...

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Calculating Total Weighted Scores for RFx Responses

Last update on Oct. 14, 2013.

Some questions and sections in an RFx survey or questionnaire are more important than others. This relative importance should be reflected when total scores are calculated for the vendors being assessed. SupplierSelect allows evaluators to set weights for both questions and sections, and can then calculate weighted totals using one of two possible scoring formulas.

In SupplierSelect, all questions are scored on the same scale (1-10 by default). Each question is then given a weighting which can be any positive whole number. By default, the weighting for a question is 1. Most questionnaires are organised into a structure of sections ...

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Import Answers by Section

Last update on Oct. 14, 2013.

SupplierSelect enables respondents to reuse answers to questions by copying them (importing) between different projects. This is a particularly useful feature where similar RFx questionnaires are re-issued to the same group of suppliers.

Previously, it was possible for respondents to import answers from previous projects into a full questionnaire, but not to import section by section.

New functionality released today allows answers to be imported section by section. The Screenshot below shows a Response with Section 1.1 selected:

Screenshot of Importing a Section

Following the "Import Answers" link takes you to the standard Import page where you can select a previous project to import ...

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